Keeping and sharing of the secret files on the Internet are becoming an indispensable necessity of the current business realm. Several vendors offer deal-makers protected online venues that must simplify the entire course of the deal accomplishment – so-called virtual rooms. Their core function is to provide protection to digital versions of files. A VDR can be exploited not just as a depository for sensitive information but also as space where many users might exchange and negotiate on information, transactions, and deals. Thus, virtual platforms reduced the requirement to accomplish the entire deal exclusively in a course of personal negotiations. If you want to know more about cloud services, please, pay your attention to the facility – virtual deal. As long as virtual rooms are becoming more and more popular, many vendors provide their services on the VDR market. Undoubtedly, not each platform that exists is reliable and decent enough to entrust them sensitive corporate data. To select a good virtual repository, the potential client is expected to take into account several features.

1. Reputation and experience intrinsic to the virtual data room

Pay attention to the reputation of the software developer. Commonly, it might be assessed according to the ratings mentioned in media. Both – the opinions of regular room users and the assessment by experts – seem to be informative when it comes to the selection of a VDR vendor. In addition, it seems to be interesting to find out the peculiarities of the transactions that were managed with the help of the provider and, possibly, even to interact with the employees from an organization which has already exploited services of the provider. Moreover, the well-known provider will capable of providing specific options to a deal-maker.

2. The instruments the virtual data room will provide you with

When looking for a virtual platform, a particular set of important functions is expected to be checked. Thus, a decent repository focuses attention on data and access security. The VDR have to have all the security certificates (ISO 27001 and SSAE 16), provide encryption of the data, firewalls, 2-step user verification system, watermarks, etc. Also, the data room owner should be provided with all the rights to control access to the platform in general and to some files, folders. Audit reports generated regularly help to follow all the actions in the VDR. Together with being safe, the repository is expected to be easy to use. For this reason, intuitive interface which facilitates navigation in the room proved to be helpful. Avant-garde upload and search features also simplify and accelerate the deal execution via the VDR. The mentioned features do not constitute an exhaustive list of the tools that the deal-maker must demand from the virtual platform: the needs will be dependent on the client's demands.

3. Required expenditures

When there are different vendors on the market, the one have a possibility to search out virtual repositories of different price: the cost of exploitation depends significantly on the vendor, on the estimated time needed for execution of the project, on the advanced features expected, etc. Thus, the potential client is expected to be pragmatic and to realize how much he can pay for the virtual repository.

4. The benefits you and your partners will have a chance to experience

A data room is expected to be not only affordable and comfortable for the room owner but also fulfill the requirements of the owner's current or potential partners. Maybe it is a good idea to pay for the more famous VDR when it possesses particular options advantageous for the other side of the deal.

5. Adequate set of functions

Before you choose a platform, attentive investigation of the demands and expectations is expected to be performed: not a single user needs an expensive room equipped with a bunch of valueless functions. The potential user is expected to make sure he is paying for functions he actually needs and expects – not for popular and catchy options which have totally nothing in common with information safety and storage.

If following these simple hints in mind, the potential client will have not that many uncertainties when selecting a virtual repository. Although the selection process will possibly require some time, it is better to waste a bit more time and to give a try to demo versions of several platforms than to pay for the very first virtual repository which was on sale at affordable price. You have to keep in mind that you are paying for your protection and convenience and the data rooms are definitely not the ones to save money on.